Hiding rows selectively


The [highlight txt=’hide rows selectively’] instruction allows a user to hide rows from within a Excel worksheet based on the data contained in a column or in various columns across each of the selected rows. For example, a user can configure the instruction to hide any rows from Row1 to Row6 if the numbers in the first column of the rows are greater than 10.

[message type=”warning”]For the purposes of this article we are going to use a simple and fictitious Excel file. It has already been uploaded into a data step. You will want to replace this file with one of your own.[/message]

Before we get started

Please further create a ‘Manipulate a file’ or ‘Multiple file manipulations’ action step so that you can add and use instructions.

The target file that we are going to use looks like this:


1. Create a ‘Hide rows selectively’ instruction.

2. Link the file named “Target” as the target file.

3. Select Sheet1.

4. Use an Advanced Range from A1 to the last cell in ColumnA as far as D.

5. Type “A” into the Column field.

6. Set the variable condition to “greater than”. (This can be done by clicking on the field to the right of the Column field, which should by default be set to “equals”. Clicking on this field will open up a dropdown. Select “greater than” from this dropdown). This variable condition can then be matched to a value.

7. Type “10” into the Value field. This field is located to the immediate right of the variable condition. This field should contain the word “value” in italics by default, though the word only serves as an indicator, thus is nothing is entered into the field, the field will be treated as empty (instead of as being populated by the word “value”). The Value field can also be treated with sensitivity to case. It can also be linked to a data property existing elsewhere in the process.

8. Save and run the step.

9. After the step finishes running, download and open the target file. As you can see, Row3 and Row4 have been hidden because the values in the first column of those rows were greater than 10:

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