At the hands of technology and human innovation, workplaces continuously improve productivity and efficiency. There’s no doubt as to how automation and software tools can help organisations optimise their day to day operations. Yet, a lot of companies find themselves reluctant to introduce technology or shake up the status quo. Luckily, office automation has reached a point where these systems seamlessly integrate into existing tool stacks and have a low learning curve for employees.
As a business leader, it’s up to you to take count of what currently works and doesn’t work within your office walls. It’s more than likely that you already have office automation tools working for you, but let’s dig deeper into what office automation can do for your business.
First things first, let’s define what office automation means. Office automation is a general term that describes the different types of computer systems and software that are used to collect digitally, store, transfer, alter and utilise office information to execute tasks. In essence, office automation helps to manage data.
Office automation allows data to move without human intervention. Since humans are left out of the equation, there is no risk of manual error. What once began with a typewriter has evolved into a myriad of automation and electronic tools that have changed how people work.
There is are a lot of different aspects of office automation, but they can be easily divided into the following categories:
Businesses rely on a little or a lot of office automation tools. Regardless of the extent, the benefits are expansive, namely:
When bringing automation into your organisation, you will face two big decisions. For starters, what do you want to automate? Secondly, what tool is the right tool to do the trick?
There are primary important change management considerations that should be addressed when introducing a new technology tool which includes: an understanding of the tool itself/its purpose, adequate training / a positive mindset on behalf of those who will use it.
Let’s take a look at how to accomplish all of this.
The best automation tools have a lot of necessary attributes. Here is how automation tools can assist your business, such as Solvexia, a human analytical automation tool.
The right tool works only when people are on board. For those in your organisation who manage different processes, automation tools will help alleviate the burden of any manual and repetitive tasks. It first requires proper training and understanding of how the tool works. The best software on the market not only design for easy to use interfaces, but they also provide training and support.
Proper training works best for those who are open to it. As a business leader, you can help to support a culture that is open to change and constant improvement. One way to do this is to practice continuous process improvement.
Office automation spans all aspects of a business’ operations virtually. There are tools to support:
Gain the ability to grant or deny access to your facilities remotely. Example: Kisi
Use automation to onboard employees and approve contracts. Example: Workable
Store, share and collaborate regarding notes and essential information. Zapier can connect various productivity apps to talk to one another.
Try Google’s suite for emails and document sharing.
Use software tools like SolveXia to manage repetitive tasks, consolidate data from all legacy systems in one place, automate accounting and real-time analysis plus more.
Avoid back and forth, emailing for scheduling. Instead, try a tool like Calendly that can help automate schedules.
Office automation plays a significant role in both daily processes, as well as process optimisation. Organisations can utilise office automation on a variety of forefronts. Automation tools such as SolveXia can help increase productivity ten-fold. The tools and technology help work together to streamline workflows, communication, and collaboration.